In line with
the requirements of the Commission’s mandate to evaluate and establish the
equivalence of local and foreign qualifications, this service assess
educational credentials i.e. certificate, diploma or degree earned from local
and other countries into Ghanaian equivalent. GTEC provides evaluation reports
and related services that assist employers and education institutions to
understand and appreciate the international education qualifications system.
Services
available include:
General evaluation report Credential
verification and authenticity Institutional Report Evaluation and establishment
of equivalences of certificates acquired at all levels of education
FEES
Processing fees for evaluation are periodically
reviewed to recover cost. Current the fees are:
Two Hundred and Fifty Ghana cedis (GHc 250.00)
for each foreign certificate One Hundred Ghana cedis (GHc 100.00) for each
local certificate
RELEVANT FACTS
ABOUT CREDENTIAL EVALUATION SERVICE
Evaluation of credentials does not:
1. Describe all the courses studied. It covers
only the highest level of qualification earned and submitted for evaluation.
2. Determine or prescribe the grade or rank an
applicant have earned after the prescribed period of education
3. Combine the series or number of educational
attainment to determine placement or establish a specific grade or rank (in the
world of work)
4. Determine the equivalence of certificate of
membership, proficiency or participation (in seminar/workshop)
5. Evaluate letters of attestation and result
slip. Only certificates awarded after a programme of study are evaluated
CHANGE OF
NAME/ADDRESS
1. Certificates bearing different names of the
same applicant must be accompanied by the relevant documents effecting the
change of name
2. Request
to change name in mailing address must necessarily be in writing. The letter
requesting this change must indicate the type of certificate, institution of
award and the level of qualification.
GUIDELINES FOR
COMMUNICATING WITH GTEC
For requests concerning evaluation of
credentials, may contact GTEC via written communication, telephone or
electronically
I. WORLD WEB ADDRESS
Contact www.gtec.edu.gh for information on
evaluation services and other activities
II. E-MAIL
Applicants may also contact the GTEC Secretariat
through our email evaluation@gtec.edu.gh for enquiries only
III. LETTERS
GTEC treats your application with
confidentiality. Letters must therefore include a reliable postal address and
telephone numbers, full names and signatories. It must also state the services
being requested.
IV. ONSITE APPOINTMENTS
An applicant may schedule an appointment between
the hours of 10am and 2pm, to discuss the applicants concerns
V. TELEPHONE CALLS
The GTEC secretariat provides application status
information by telephone to applicants only. Details of evaluation reports will
not be released on phone.
A. APPLICATION PROCEDURE
1. An application letter with an address
/telephone number(s) of the applicant(s), must be signed and addressed to :
DIRECTOR
GENERAL
GHANA TERTIARY EDUCATION COMMISSION
P. O. BOX CT 3256
CANTONMENTS, ACCRA
Or
2. Application form obtainable from the GTEC
Secretariat. It should be accompanied by:
• Clear and legible photocopies of all documents
• Original copies of certificate(s)
• Complete certified English translation of all
foreign language documents. Foreign language (non-English documents must be
accompanied by a certified English translation from any of the following
institutions
Ø
University of Ghana – Department for Modern Languages
Ø
Ghana Institute of Languages
Ø
NB// translations from uncertified sources will NOT be accepted
3. Copies of prior qualifications used to enroll
on the qualification to be evaluated
EXCEPTIONS
1. Certificates from Cuba, and Russia should be
accompanied by letters of authentication preferably by their respective
Embassies in Ghana before submission.
2. The Commission reserves the right not to
accept an application for evaluation if it does not have adequate information.
GENERAL
GUIDELINES AND CONDITIONS
1. Without a formal application on file, and
appropriate payments made, no evaluation reports will be written.
2. Certificates are evaluated on case-by case
basis
3. Only official and original academic records
are accepted
4. Transcripts from uncompleted programmes are
not evaluated
5. Responses to evaluation requests are
delivered by mail. Hence all requests should include a reliable postal address
6. No evaluation reports would be issued until
the appropriate procedures for evaluation are completed
7. The original evaluation reports are forwarded
directly to an applicant’s employers or institution and a file copy given to
the applicant.
8. GTEC reserves the right to verify, from any
source, documents submitted for evaluation
9. In the event of verifying documents, should
the source request for a signed written consent, the applicant will be called
upon to provide an authorization letter.
10. GTEC assesses the qualifications based on
information available. This may however change as educational systems are
subject to constant reviews. Accordingly, GTEC reserves the right to
re-establish equivalences based on new or additional information available to
it at the particular point in time.
11. Forged, altered or falsified documents
tendered in for evaluation when detected will be referred to the security
agencies. Such documents will not be returned but become the property of GTEC.
The status of the certificate will however be communicated to applicants’
employers.
12. All non-English documents must be
accompanied by certified English translations. Photocopies of original
documents on which English translations are based must accompany the
application.
13. Certificates are not evaluated instantly. As
such, applicants are advised to submit their requests well ahead of time to
give the Commission ample time to conduct its investigations on certificates in
order to write an accurate report
14. Certificates for evaluation must be hand
delivered. Request sent through email cannot be granted.
15. No evaluation can be carried out without
copies of the relevant certificates.
16. Refunds are only issued in the event of
unavailability of information on a particular credential. Once an application
has been submitted no refund will be issued if an applicant does not agree with
the evaluation.
NOTE: Please note that the GTEC does not accept
applications from institutions that are not accredited by an authorized
accrediting agency in their home countries or an accrediting body recognized by
any of the GTEC's partners.
IN THE EVENT OF
A DELAYED RESPONSE
GTEC makes every effort to ensure that
communication with applicants is clear and timely. However, due to various
factors beyond its control, it is possible that the timelines may be exceeded
for some applicants. Events such as delays in postal services, unavailability
of information on a particular qualification, delayed responses on
authentication, considerably more research or consultations than usually required
on a qualification and request for additional information may occasionally
affect the prompt processing of application. Clients should therefore take note
of the possibility of delays that may arise out of such unforeseen occurrences.